Google Apps Sync for Microsoft Outlook (Gmail)
If you plan on using Outlook with CSE Gmail, you might consider using Google Apps Sync for Microsoft Outlook (https://tools.google.com/dlpage/gappssync). This will allow you to sync not only mail (as with the IMAP solution below), but also contacts and calendars, similar to what you would expect from a Microsoft Exchange server.
Microsoft Outlook (Microsoft Cloud)
If you plan on using Outlook with CSE Microsoft Cloud, you might consider using Microsoft Outlook in MAPI mode. This will allow you to read not only mail (as with the IMAP solution below), but also contacts and calendars, similar to what you would expect from a Microsoft Exchange server.
[+] Outlook MAPI
[-] Outlook MAPI
To set up your Outlook 2010 client to work with cloud-based email:
- Go to the 'CONTROL PANEL' and find the 'MAIL' or 'MAIL-32' icon and open it.
- Click 'SHOW PROFILES'
- Click 'ADD...'
- Type in a name like 'MSCloud' and click 'OK'
- Enter your name in the space provided, enter your email address in the format 'username@cs.washington.edu' (or 'username@cs.uw.edu' if you have elected to use the short address) , enter in your Microsoft Cloud password 2x (may be different than your cs passwords, if you don't know it, your can change it here).
- Click 'NEXT' and wait... you will be prompted for credentials, at this point ensure your username is correct, enter your Microsoft Cloud password (usually asks 2x), check the box to remember it if you like.
- After about 30 seconds, it should say your account was successfully configured, click 'FINISH'
- Back at the profile screen, double click the profile you just created.
- Click 'EMAIL ACCOUNTS'
- Double click the entry for you Microsoft Cloud account
- ***REMOVE THE CHECK FROM 'USE CACHED EXCHANGE MODE'
- Click 'NEXT-FINISH'
- Close the 'EMAIL ACCOUNTS' windows
- Close the 'MAIL SETUP' window
- Back at the profile screen, at the very bottom, ensure that 'Always use this profile' is selected, and that the newly created profile is the one in the drop down list. Click 'OK'
- Start Outlook... enter your Microsoft Cloud password if prompted.
IMAP to a CSE Mail Service
You can retrieve your CSE Gmail or Outlook Live messages with a client or device that supports IMAP, like Microsoft Outlook or Mozilla Thunderbird.
[+] Outlook
[-] Outlook
To set up your Outlook 2010 client to work with cloud-based email:
- If you are using IMAP with CSE Gmail, you will first need to login and Enable IMAP in Gmail. Don't forget to click Save Changes when you're done. Outlook Live accounts will already have IMAP enabled.
- Open Outlook.
- If Outlook opens normally, go to File-> Info-> "Add Account". Otherwise, if presented with the Outlook Startup dialog:
- Click Next on the Outlook Startup dialog.
- Select Yes to configure an email account, then click Next.
- Select the Manually configure server settings or additional server types radio button, and click Next.
- Select Internet E-mail, and click Next.
- Enter your name and full email address (<user>@cs.washington.edu) in the appropriate fields, then follow the following instructions depending on your provider:
[+] CSE Gmail
[-] CSE Gmail
- For the Account Type dropdown menu, select IMAP.
- In the 'Incoming mail server' section, enter imap.gmail.com.
- For the 'Outgoing server name (SMTP)' section, enter smtp.gmail.com.
- In the 'User Name' field, give your full CSE email address, in the form <user>@cs.washington.edu
- Enter your Google-held password as the password. If you have not done so already, you can set this password using the CSE Password Changer web tool.
[+] CSE Outlook Live
[-] CSE Outlook Live
- For the Account Type dropdown menu, select IMAP.
- The incoming/outgoing mail servers for office365 are not the same for everyone. Visit Outlook.com help for more specific information (drill down into your specific email client, and find the link for 'How do I find the server settings?')
- In the 'User Name' field, give your full CSE email address, in the form <user>@cs.washington.edu
- Enter your Microsoft-held password as the password. If you have not done so already, you can set this password using the CSE Password Changer web tool.
- Click More Settings... in the lower right.
- Select the Advanced tab.
- Under 'Incoming server (IMAP)', for 'Use the following type of encrypted connection:' select SSL. The incoming port should automatically set itself to 993. If it does not, set it manually.
- Under 'Outgoing server (SMTP)', for 'Use the following type of encrypted connection:' select TLS. The incoming port should be set to 587.
- Select the Outgoing Server tab.
- Check the box labeled 'My outgoing server (SMTP) requires authentication'
- Select the 'Use same settings as my incoming mail server' radio button.
- Click OK to close the 'Internet E-mail Settings' dialog.
- Click Next on the 'Add New Account' dialog to continue and preform a connection test.
- Wait for the 'Test Account Settings' dialog to complete its test. Note the results of the test, and click Close. If all tests complete successfully, click Finish. Otherwise, verify your settings and click Next again.
[+] Thunderbird
[-] Thunderbird
To set up your Thunderbird client to work with cloud-based email:
- If you are using IMAP with CSE Gmail, you will first need to login and Enable IMAP in Gmail. Don't forget to click Save Changes when you're done. Outlook Live accounts will already have IMAP enabled.
- Open Thunderbird.
- Click Create a new account in the right-hand pane.
- Enter your name and full email address (<user>@cs.washington.edu) in the appropriate fields, then follow the following instructions depending on your provider:
[+] CSE Gmail
[-] CSE Gmail
- Leave the password blank
- After creating these settings, click Continue.
- Thunderbird will try to automatically configure itself. When that fails (expectedly), enter the following detailed settings:
- Make sure IMAP is select in the drop-down menu for 'Incoming'.
- For the 'Incoming' server hostname, enter imap.gmail.com.
- For the 'Incoming' server port, enter 993.
- For the 'Outgoing' server hostname, enter smtp.gmail.com.
- For the 'Outgoing' server port, enter 587.
- Click Re-test, then for 'Authentication,' on both the 'Incoming' and 'Outgoing' lines, select OAuth2.
- Click Done, you'll be directed to Google's page.
- Enter your full <username>@cs.washington.edu email address and click Next.
- If you are given a choice of more than one Google Account for your CSE e-mail address here, select the 'Organizational G Suite Account' option.
- You'll be redirected to the normal 'CSE Web Login' page to enter your CSENetID credentials.
- (You may need to go through the 'CSE Web Login' page twice. That's OK.)
[+] CSE Outlook Live
[-] CSE Outlook Live
- Enter your Microsoft-held password as the password. If you have not done so already, you can set this password using the CSE Password Changer web tool.
- After creating these settings, click Continue.
- Thunderbird will try to automatically configure itself. When that fails (expectedly), enter the following detailed settings:
- The incoming/outgoing mail servers for office365 are not the same for everyone. Visit Outlook.com help for more specific information (drill down into your specific email client, and find the link for 'How do I find the server settings?')
- Correct the 'Username' field to your full <username>@cs.washington.edu email address.
- Click Re-test.
- Thunderbird should automatically detect the correct settings. After the test completes, click Create Account.
[+] Apple Mail
[-] Apple Mail
To set up your Apple Mail client to work with cloud-based email:
- If you are using IMAP with CSE Gmail, you will need to first log in and Enable IMAP in Gmail. Don't forget to click Save Changes when you're done. Outlook Live accounts will already have IMAP enabled.
- Open the Apple Mail app.
- Follow the appropriate instructions depending on your provider:
[+] CSE Gmail
[-] CSE Gmail
- From the "Choose a mail account to add..." popup, select "Add Other Mail Account..." and select "Continue".
- Enter your full name, your full CSE e-mail address - "user@cs.washington.edu" - and your Google-held password, and select "Create".
- You'll see a message that reads "Account must be manually configured" - select "Next".
- (Incoming Mail Server Info) Make sure "IMAP" is selected, enter "imap.gmail.com" for the Mail Server, enter your full CSE e-mail address, and your Google-held password, and select "Next".
- (Outgoing Mail Server Info) Enter "smtp.gmail.com" for the SMTP Server, your full CSE e-mail address, and your Google-held password, and select "Create".
- There's one more step: In the "Mail --> Preferences" window, under "Accounts" you must change the "Outgoing Mail Server (SMTP)" selection to "smtp.gmail.com:user@cs.washington.edu" and save your preferences, in order to be able to send e-mail from this application.
[+] CSE Outlook Live
[-] CSE Outlook Live
- Outlook Live instructions...
LDAP settings (At CSE and for connections from home or elsewhere)
Configuring LDAP will allow you to use the CSE directory to lookup email addresses in your mail client.
[+] Outlook
[-] Outlook
- Start Outlook
- Go to File->Info then click on the Account Settings button in the right-hand pane.
- In the Account Settings window, click on the Address Book tab, then click New...
- Make sure that Internet Directory Service (LDAP) is selected, then click Next.
- In the "Server Name" field, enter directory.cs.washington.edu.
- Click on the More Settings button. There may be a message about restarting outlook for these changes to take effect. If so, simply click OK.
- If desired, you may also change the "Display Name" field to something more identifiable to you ("UW CSE" is a popular choice).
- Click on the Search tab.
- Under "Search Base", select the radio button for Custom. In the corresponding field, enter ou=People,ou=Computer Science & Engineering,o=University of Washington,c=US then click OK.
- Check the box for Use Secure Sockets Layer. If desired, you may also change the "Display Name" field to something more identifiable to you ("UW CSE" is a popular choice).
- Click on the Search tab.
- Under "Search Base", select the radio button for Custom. In the corresponding field, enter uid=<username>,ou=Account,ou=Computer Science & Engineering,o=University of Washington,c=US where <username> is your CSE username (do not include the domain), then click OK.
- Click Next then click Finish.
- Close the Account Settings window.
- Restart Outlook for the changes to take effect
- In the main Outlook window, click on the Address Book button in the Home ribbon.
- In the Address Book window, go to Tools-> Options....
- Select Custom under "When sending e-mail, check addess lists in this order". Then move the UW CSE entry to the top by selecting it and using the up arrow on the right.
- Under "When opening the address book, show this address list first" dropdown box, select the UW CSE entry.
[+] On a CSE machine (with a <host>.cs.washington.edu hostname)
[-] On a CSE machine (with a <host>.cs.washington.edu hostname)
[+] On private equipment, laptops, and non-CSE machines
[-] On private equipment, laptops, and non-CSE machines
Configure Outlook to access a local .PST file to resolve CSE mailing lists (optional, but recomended)
Neither the outlook live address book, or the CSE LDAP server contain mailing lists, if you would like to have mailing lists show up, follow these steps.
- You must first obtain the mailing list alias .PST file, you will have to copy this file to ALL machines you want to use it on. For home machines, it is recomended that you use a USB drive to get it home.
- From \\rfilesrv5\dist-area, copy the file CSE-Mailing-Lists.PST to your local machine c:\ or USB drive. REMEMBER WHERE YOU COPY IT TO!
- Go to 'TOOLS-ACCOUNT SETTINGS' (it's on the 'FILE' tab in 2010)
- Select the 'DATA FILES' tab.
- Click 'ADD'
- Select the top option with regard to the type of file
- Navigate to the .PST file you copied in the earlier step, and select it, then click 'OK'.
- CLOSE the account settings page.
- using the buttons at the bottom left of the main outlook window, change the left column view to 'FOLDER VIEW'.
- Locate the entry 'CSE-Mailing-Lists', and then expand it. You should see another folder 'CSE-Mailing-Lists'
- Right click the NESTED 'CSE-Mailing-Lists' folder and select 'PROPERTIES'
- On the 'OUTLOOK ADDRESS BOOK' tab, check the box that says 'SHOW THIS FOLDER AS AN E-MAIL ADDRESS BOOK'
- Click 'APPLY' & then 'OK'
- Go to 'TOOLS-ADDRESS BOOK' (outlook 2010, on the 'HOME' tab, find and click the 'ADDRESS BOOK' button
- Select 'TOOLS-OPTIONS'
- In the bottom list, order the list so that it goes: directory.cs.washington.edu, then contacts, then CSE-Mailing-Lists, then global address list. (note directory.cs.washington.edu will only show up if you did the previous step).
[+] Thunderbird
[-] Thunderbird
- Start Thunderbird
- Go to Tools-> "Account Settings..."
- Under your CSE account in the left-hand pane, select Composition & Addressing.
- Under Addressing, select the Use a different LDAP server radio button.
- Click the Edit Directories... button.
- In the LDAP Directory Servers window, click the Add button.
- Set the Name field to something identifiable to you ("UW CSE" is a popular choice).
- In the Hostname field, enter directory.cs.washington.edu
- For "Base DN", enter ou=People,ou=Computer Science & Engineering,o=University of Washington,c=US
- Check the box labeled "Use secure connection (SSL)"
- For the "Bind DN" field, enter uid=<username>,ou=Account,ou=Computer Science & Engineering,o=University of Washington,c=US where <username> is your CSE username (do not include the domain).
- Click OK to close the Directory Server Properties window.
- Click OK to close the LDAP Directory Servers window.
- In the Account Settings window under Addressing, select the newly created UW CSE directory from the dropdown menu.
- Click OK to close the Account Settings window.